In any time-sensitive reminder email, include a clear timeline. Consider how long it’s been since your initial communication as well as how much time you have before your deadline-if that deadline is rapidly approaching, sending a reminder email sooner, rather than later, can help them avoid missing it. For less pressing issues, it’s fine to wait a few days before sending a reminder email. For tight deadlines, send reminder emails approximately 24 hours after your initial communication. 3Īn appropriate amount of time to wait before sending a reminder email depends largely on the urgency of your message. Make a specific request, such as asking them to email you access to a specific document or to say “yes” to a scheduled meeting in their calendar, and state this request directly. In addition to being polite and professional, be direct. Do not be accusatory or chiding in a reminder email the goal is not to shame the recipient into compliance but to simply remind them about a meeting, call, or another topic that could be forgotten in the fray of day-to-day professional life. 4 tips for writing a reminder email 1Ī reminder email, like any proper email, should be written in a direct, professional tone. Keep this in mind as the minimum length of time it’s appropriate to wait before sending a reminder email-in some cases, it may be appropriate to wait longer. Here are a few example scenarios that can be resolved through a reminder email:ĭo not send a reminder email if it’s been less than 24 hours since you sent your initial email. Whenever you need to remind the recipient about something you’ve previously discussed, a reminder email is appropriate. You can also send one after a phone call or an in-person conversation. Reminder emails don’t necessarily have to follow emails. For example, if you email a colleague to schedule a meeting and don’t hear back, you can send a reminder email to reiterate the meeting request. When should you send a reminder email?Ī reminder email is usually a follow-up message that supports a prior email. Reminder emails are a type of professional email and share a few similarities with other kinds of professional emails like sales and follow-up emails. In professional and academic arenas, reminder emails are often sent to make sure meetings are scheduled, documents are shared, information is acknowledged, and deadlines are met. Grammarly helps you communicate confidently Write with Grammarly What is a reminder email?Ī reminder email is sent to remind the recipient to take a specific action or to ensure they haven’t forgotten something.
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